Public Notice PUBLISHED IN THE CLAREMORE DAILY PROGRESS, CLAREMORE, OKLAHOMA, JANUARY 22, 2016. NOTICE OF REGULAR MEETING BOARD OF COUNTY COMMISSIONERS FOR ROGERS COUNTY, OKLAHOMA PLACE: Rogers County Courthouse, Commissioners' Meeting Room, 200 South Lynn Riggs Boulevard, Claremore, OK DATE & TIME: Monday, January 11, 2016 at 9:00 O'clock A.M. MINUTES ***CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION TO BE TAKEN ON THE FOLLOWING LISTED ITEMS ON THE AGENDA: ITEM 1: CALL TO ORDER: DeLozier called the meeting to order at 9:02 AM. ITEM 2: ROLL CALL TO ESTABLISH QUORUM: Determine that Notice of Meeting and Agenda were properly posted in accordance with the Oklahoma Open Meeting Act. Chairman Dan DeLozier and Commissioner Ron Burrows were present and quorum established and determined that Notice of Meeting and Agenda were properly posted in accordance with the Oklahoma Open Meeting Act. ITEM 3: PLEDGE OF ALLEGIANCE: Burrows led the flag salute and pledge of allegiance to the American Flag. ITEM 4: INVOCATION: Purchasing Agent Megan Jackson led a prayer. ITEM 5: APPOINTMENT OF CHAIRMAN FOR 2016: Burrows made a motion to keep DeLozier as Chairman for one more year. DeLozier seconded. Roll Call: DeLozier - aye, Burrows -aye. Motion carried. ITEM 6: APPROVE/DISAPPROVE MINUTES: December 28, 2015 Regular Meeting and January 4, 2016 Regular Meeting - Burrows made a motion to approve and DeLozier seconded. Roll Call: DeLozier - aye, Burrows -aye. Motion carried. ITEM 7: NEW BUSINESS: 1. Consideration and possible action with respect to any other matters not known about or which could not have been reasonably foreseen prior to posting of the agenda - None presented. ITEM 8: ANNOUNCEMENTS: County Clerk Robin Anderson stated the courthouse would be closed Monday, January 18th, 2016 in observance of Martin Luther King, Jr. Day. Agenda items will be turned in at the normal time and the BOCC meeting will be on Tuesday. ITEM 9: UNFINISHED BUSINESS: 1. Possibly award the following bids: G. Bid #676 - Tractor with Boom Mower (D3) ***NOTE***This item was tabled from December 14, 2015, December 21, 2015, December 28, 2015 and January 4, 2016 - DeLozier moved down to Item 9:2. After coming back to this item, Burrows made a motion to award to Grissom's who bid a 2015 6115M for $114,463.43 on a 7 year lease. Burrows added he wanted the 3 year warranty on the tractor only, not the mower. DeLozier seconded. Roll Call: DeLozier - aye, Burrows - aye. Motion carried. 2. Discussion and possible action regarding the Community Care Medicare Advantage Senior Health Plan continuing for 2016 - ***NOTE*** This item was tabled from January 4, 2016 - Burrows stated he had looked into this and had decided it would be better to keep the Seniors on this plan and made a motion to approve. DeLozier seconded. Roll Call: DeLozier - aye, Burrows -aye. Motion carried. 3. Discussion and possible action regarding the OPEH&W Health Plan - ***NOTE*** This item was tabled from January 4, 2016 - No action taken because Item 2 was staying the same. At this time, DeLozier moved back to Item 9:1. ***Note*** DeLozier moved back to Item 9:1. ITEM 10: ZONING: None presented. ITEM 11: PLATS: None presented. ITEM 12: ROADS & BRIDGES: None presented. ITEM 13: CASH FUND ESTIMATE OF NEEDS & REQUEST FOR APPROPRIATIONS: 1. 003 Courthouse Bond Proceeds, $62,827.91 2. 101 T-Highway, $207,307.20 3. 105 CBRIF, $11,540.76 4. 113 Property Resale, $6,687.77 5. 113 Property Resale, $15,459.80 6. 115 Health Department, $5,816.23 7. 115 Health Department, $88,297.45 8. 115 Health Department, $564,826.72 9. 119 Sheriff Civil Fees, $11,724.83 10. 119 Sheriff Civil Fees, $5,811.05 11. 121 County Clerk Lien Fees, $738.25 12. 122 Treasurer Cert. Fees, $885.00 13. 122 Treasurer Cert. Fees, $565.00 14. 124 County Clerk Preservation, $7,755.00 15. 125 Engineering Fees, $500.00 16. 127 Sheriff Commissary, $5,029.00 17. 127 Sheriff Commissary, $24,945.94 18. 128 Courthouse Sec/Shrf Fees, $4,238.80 19. 129 Sheriff Courthouse Secure, $3,297.89 20. 131 Law Library, $3,723.55 21. 135 Criminal Justice Authority, $257,301.75 22. 137 Sheriff Jail, $9.18 23. 139 Dispatch Consolidated Serv., $20,099.97 24. 139 Dispatch Consolidated Serv., $2,150.00 25. 140 Wireless Prepay 911 Fee, $5,846.13 26. 141 Wireless Services, $31,492.37 27. 141 Wireless Services, $33,021.15 28. 147 Drug Court Contract, $9,812.49 29. 148 Drug Court Participant, $3,140.00 30. 150 Plan Comm. Fee, $500.00 31. 150 Plan Comm. Fee, $500.00 32. 175 Assessor Revolving, $36.00 33. 180 Court Clerk Revolving, $7,716.09 DeLozier made a motion to approve and Burrows seconded. Roll Call: DeLozier - aye, Burrows -aye. Motion carried. ITEM 14: TRANSFER OF FUNDS: None presented. ITEM 15: UTILITY PERMITS: 1. ONG - To cross County Highway or Local Road N. 152nd E. Ave. approximately .95 miles east & 1.16 miles south of Hwy 169 and Hwy 20 and further described as: 805 feet south & 2,330 feet east of the northwest corner of Section 15 Township 21 Range 14 Rogers County - District 2 Planning Commission Director Larry Curtis recommended approval. DeLozier made a motion to approve and Burrows seconded. Roll Call: DeLozier - aye, Burrows -aye. Motion carried. ITEM 16: CLAIMS: 1. Salaries - None presented. 2. Attendant Care - None presented. ITEM 17: BLANKET PURCHASE ORDERS: 1. Material, Supplies, Parts, Groceries & Prescriptions - · District 3 to Lowes, $1,000.00 · District 3 to Stillwater Milling, $1,000.00 DeLozier made a motion to approve and Burrows seconded. Roll Call: DeLozier - aye, Burrows -aye. Motion carried. 2. Orders Exceeding Amount of Issuance - None presented. ITEM 18: GRANTS: 1. Discussion with possible action regarding Resolution 2016-118 for authorizing application for Rural Economic Action Plan Grant from the Indian Nations Council of Governments (INCOG) to purchase an emergency generator for the Rogers County District 1 Warehouse - DeLozier made a motion to approve and Burrows seconded. Roll Call: DeLozier - aye, Burrows -aye. Motion carried. ITEM 19: AGENDA ITEMS: 1. Discussion and possible action regarding update on the collection of taxes from Treasurer Jason Carini - Carini stated the tax rolls were certified late and tax payers were given an extension. To date, 51.6 million or 60% has been collected and there was still mail to go through. Last year at this time, 62% had been collected. No action taken. 2. Discussion with possible action on Approval/Disapproval of Resolution #2016-119 setting filing period and election date for Fair Board Members for 2016 - Notice for filing for Fair Board Election has to be published ten (10) days before the filing period can begin and the filing period is five (5) consecutive business days and commences in January - Ms. Anderson explained the dates to the board. DeLozier made a motion to set the filing period for January 25-29, 2016 with the election date of February 13, 2016. Burrows seconded. Roll Call: DeLozier - aye, Burrows -aye. Motion carried. 3. Discussion and possible action regarding Circuit Engineering District Auction Policies - This was requested to be on the agenda by District 3 so Burrows asked Assistant Robin Lepage about it. She stated this was for the county to be able to send items. It's done yearly and is Commissioners' Minutes standard policy. DeLozier made a motion to approve and Burrows seconded. Roll Call: DeLozier - aye, Burrows -aye. Motion carried. 4. Discussion with possible action regarding removing Richard England and adding Katie Mixon as Receiving Officer for the Sheriff Jail accounts - DeLozier made a motion to approve and Burrows seconded. Roll Call: DeLozier - aye, Burrows -aye. Motion carried. 5. County Clerk's Cashbook and Summary Report - DeLozier made a motion to approve and Burrows seconded. Roll Call: DeLozier - aye, Burrows -aye. Motion carried. 6. Monthly Report of Officers - DeLozier made a motion to approve and Burrows seconded. Roll Call: DeLozier - aye, Burrows -aye. Motion carried. 7. Open and possibly award Bid #23 - Precast Box Culverts (6 Month Bid) - Bids sent: 5. Bids received: 1. Bids returned undeliverable: 0. Purchasing Agent Megan Jackson opened the bid. DeLozier made a motion to award to Scurlock, the sole bid. Burrows seconded. Roll Call: DeLozier - aye, Burrows -aye. Motion carried. ***NOTE*** Prices too numerous to list and may be found in the County Clerk's office. ITEM 20: ACKNOWLEDGEMENT RECEIPT OF THE FOLLOWING ITEMS: None presented. ITEM 21: PUBLIC COMMENTS AND RESPONSES FROM BOARD MEMBERS: Limited to specific items on the Agenda that are listed and discussed at this meeting and limited in duration at the discretion of the Chairman - None presented. ITEM 22: PAYMENT OF PURCHASE ORDERS FROM ALL DEPARTMENTS: (Materials, Supplies, Parts, Groceries & Prescriptions) Burrows made a motion to approve and DeLozier seconded. Roll Call: DeLozier - aye, Burrows -aye. Motion carried. ITEM 23: RECESS OR ADJOURNMENT: DeLozier made a motion to adjourn and Burrows seconded. Roll Call: DeLozier - aye, Burrows -aye. Motion carried at 9:41 AM. BOARD OF COUNTY COMMISSIONERS ROGERS COUNTY, OKLAHOMA s/ Dan Delozier Chairman Dan DeLozier s/ Ron Burrows Commissioner Ron Burrows (Seal) By:_s/ Robin Anderson Robin Anderson, Rogers County Clerk Notice of said meeting was filed in the Office of the County Clerk on Thursday, January 7, 2015, at 4:30 p.m. and posted in the public display case near the front door entrance to the courthouse and on the county website.
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